Learn more about how to use Microsoft Teams, share the Teams Quick Start Guide with your team, and check out our other Help and Training materials. While Microsoft Teams functions similarly to Google Shared Drive, there might a learning curve.Please note: If you are a manager/owner of a Google Shared Drive and the storage usage of that Shared Drive is over 5 GB, you should have received a communication from OIT asking you to provide information needed to complete the migration for the data in your Shared Drive. OIT’s primary goal is to reduce storage use on Google, so if you’d like OIT to migrate any additional Google Shared Drives that are beneath the 5 GB limit, fill out the Google Shared Drive Migration form.If data is being shared with people outside of CU Boulder from the Shared Drive, it’s important to request that your Microsoft Team is configured to allow sharing outside of CU Boulder.If you need a new Microsoft Team, request a new team on the Messaging and Collaboration Request Portal. Identify a Microsoft Team where you want your data migrated.Similar to how Google Shared Drives gives you the ability to grant access to a different group of people, having different Microsoft Teams or different channels allows you select which individuals have access to each Team or Channel. If you own multiple Google Shared Drives, consider if you want them moved into different Microsoft Teams or to the same Microsoft Team but placed in different channels.Keeping Google files in a Drive preserves convenience of using Google format files for collaboration, but means you'll have data spanning both Microsoft and Google. Moving all data would mean storing all of your department’s data in a single location. Decide if you want all data moved to Microsoft Teams or just non-Google format files.Remove unneeded files from your Shared Drive to reduce the amount of time it takes for the migration to complete.This person will be the point of contact with the OIT Migration team, should fill out the Google Shared Drive Migration form and be responsible for communicating with the members of the Shared Drive. If the Google Shared Drive has multiple owners/managers, identify a single point of contact for the migration.How to prepare for a Google Shared Drive file migration Recognizing that the purpose of most Google Shared Drives is to store data and collaborate with all data in one location, OIT will allow Google Shared Drive owners to opt to also migrate native Google document types (docs, sheets, and slides).
To adhere to the new Google storage quotas set due to the changes Google has made to its service offering to the academic community, non-Google format files in Shared Drives need to be moved to an alternate storage location like Microsoft Teams. How to Prepare Set up Microsoft Teams After Migration help
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